Asset Manager Property Database – Why You Need One

Why you need an asset manager property database to elevate your business.
Asset manager commercial property database
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Jeff Weiner

CEO & Co-Founder | Transforming Commercial Real Estate Valuation | B2B SaaS Product Innovator | Creating Amazing Software from Zero to Scale | Longevity Enthusiast

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Asset Managers are Drowning in Documents

The commercial real estate industry has been drowning in a sea of documents for decades. Spreadsheets, Word documents, as-built surveys, title policies, income and expense reports, rent rolls, and of course email, email, email. Turns out, Realquantum’s research found 82% of those in commercial valuation roles are dependent on a manual, spreadsheet-driven process. It’s a problem reported by BOTH small businesses AND big enterprises.

Unfortunately, this model requires a lot of tedious, manual effort and lots of reviewing. Clearly, it’s easy to make mistakes – especially when all it takes is one formula in one cell. This all wastes time and a creates a ton of email in the process. Worse, all that effort from all those experts creates many valuable insights. But, they’re all trapped in documents!

There needs to be a better way.

Local Data, Global Access from Boston to Beijing

Realquantum use cases for asset managers

Asset managers need to create value from all their data. How? That’s done by getting it all in the same place, in the same format. As a result, they can curate their own rich local data. In a robust asset manager property database, it will provide secure global access. Everyone on teams large or small will have knowledge at their fingertips to make data-driven decisions. So, here are some use cases depending on the function within an asset management team:

  • Research Center
    • Access sales listings, offering memoranda, costs, rents, expenses, cap rates and more at a detailed level. Specifically, this includes the asset manager’s own properties and comparables they collected along the way.
  • Valuation
    • Use a property database that follows industry best practices. For example, the OSCRE Industry Data Model for managing the real estate life cycle. Link all the properties to every valuation analysis performed inside or outside the firm. They are linked to valuations of any sort from evals to full appraisals over time all in one place. Ensure the database follows the valuation best practices for CRE valuation including PUCS (Property Use Classification System) from the Appraisal Institute and C-MISMO, the commercial standard from the mortgage industry.
  • Underwriting
    • Quickly study similar properties in your portfolio to compile an investment offering.
  • Investment
    • Asset managers regularly get offering memoranda on potential investments. Once in the database, they provide a rich source of information when comparing deals and analyzing portfolios.
  • Tax
    • Locating tax comps and identifying tax appeal opportunities.
  • Property Managers
    • Consolidate property data such as photos, title info, as-built drawings, surveys, Cap Ex, etc. Really, anything that would be in a deal room. Apartment managers can document inspection notes and photos collected via mobile app.


Streamline External & Internal Valuations

We talk to asset managers big and small that usually operate one of two ways:

  1. They do one-off spreadsheet valuations. Sometimes, they also do a discounted cash flow.
  2. When they need a 3rd party appraisal, they get a PDF back.

As mentioned before, this is all trapped in documents and emails. So, sharing data with others is hard. Gaining useful insights is even harder.

How Realquantum Helps

When asset managers bring all their real estate data into Realquantum, a culture of pervasive data capture develops.


  1. Boost efficiency 50%: get to the answers faster, with less effort. Reduce clerical support.Streamline commercial valuation
  2. Consistency: Every asset is in the same place, in the same format, alongside comparables and valuations. Valuations can all be viewed and reviewed in one place, following a standard procedure for the team. Everything is secure and accessible immediately teams working from home or operating across the globe.


  1. Easily transfer subject property data and other documents to 3rd party appraisers.
  2. Collect all 3rd party appraisal data coming in (not trapped in PDFs).
  3. Internal valuation teams work right in Realquantum and produce reports for leadership, investors, lenders and others.
  4. Asset managers consolidate ALL their valuation data under their own control.
  5. Insights are immediately available to the entire team anywhere.

Realquantum is the best asset manager commercial property database. Specifically, it provides critical tools to manage portfolios and integrate with other systems. Furthermore, Realquantum helps asset managers streamline the CRE valuation process. It eliminates tedious manual work and boosts productivity 50%. In the process, it empowers you to curate a world-class database of properties and valuations over time. All in the same place, in the same format with secure, global access for an entire team.

Taking Action

Are you open-minded to learning more about Realquantum? Talk to an expert today and learn how you can streamline your own business. Boost productivity 50% and generate new insights from your assets through a culture of pervasive data capture.


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